Manage
Every subbie, every document, every status, in one place.
TradesField replaces the spreadsheet, the shared drive and the inbox folder with a single vendor directory. Onboard new subbies, track compliance status, and find what you need without asking three people.
The old way is costing you more than you think.
Most builders we speak to are running vendor management out of a spreadsheet shared across three project teams, a folder of expired PDFs someone uploaded eighteen months ago, and a site manager's memory. It kind of works until a subbie arrives on site with a suspended licence, until accounts payable pays the wrong bank account, until a PM realises nobody actually checked the insurances on the civil contractor who's been on the job for six months.
The problem isn't that your team is careless. The problem is that vendor data lives in too many places, changes without telling you, and has no single source of truth. TradesField is that source of truth.
01 — Directory
Your whole vendor base, searchable and always current.
Every subbie you've ever onboarded, with their current status visible at a glance. Filter by project, trade, compliance state or last activity. Click any vendor to see their full history, including every licence, every insurance certificate, and every change flagged over time.
02 — Onboarding
Add a new subbie without adding work.
When you invite a new vendor, they receive a secure link with no account required. They submit their ABN, insurances, licences and bank details in one go. The moment they hit submit, TradesField runs the verification checks automatically and their profile appears in your directory with a status attached.
03 — Documents
Every document, every version, always findable.
Insurances, licences, bank confirmations, compliance certificates. Everything a vendor has ever submitted is attached to their profile. When a vendor updates a document, the old version is kept. When a PM asks whether a subbie's workers comp was current on the day of an incident, you can answer in seconds.
04 — Status
Know who's cleared to work, without asking.
Every vendor in your directory carries a live status: Verified, Pending, Action Needed, or Blocked. Status isn't something a coordinator toggles manually. It's derived from the real state of the vendor's documents, licences and registry checks. When something changes, status changes.
All checks passed, documents current.
Awaiting documents or submissions in progress.
Expiring licence or missing insurance detected.
Cannot work until compliance issue is resolved.
What's actually in a vendor profile.
The concrete inventory. No prose, no mockup — just what sits against every vendor in your directory.
- Business identity (ABN, ACN, entity type, GST status)
- Licences held, with current status and expiry
- Insurances held, with coverage limits and expiry
- Bank account details, with verification result
- Uploaded documents and their history
- Risk signals from ongoing monitoring (adjudications, demerit points, prior suspensions)
- Audit trail of every change, every verification, every approval
- Notes and internal tags from your team
FAQ
Common questions.
Three of the ones that come up most often around vendor management.
See all questionsNo. Vendors receive a secure link that allows them to submit required information without needing to create a login. This keeps the process fast and frictionless.
Onboard your next subbie in minutes, not weeks.
Walk through TradesField with our team, or jump straight into a 30-day free trial if you’d rather explore on your own.