By role · Accounts Payable
Know the account is real before it ever reaches your payables system.
TradesField verifies every vendor’s bank details directly with their bank and keeps a timestamped record on the vendor profile. So by the time a vendor is in your payables system, you already know the account name matches.
Every AP team has a story about the payment that went to the wrong account. The question is whether yours is still ahead of you.
Every finance team in construction knows the pattern. You pay a hundred subbies on a hundred accounts. Ninety-nine of them are correct. The hundredth is off by one digit, or by a full account number, or (on the worst possible day) is an account that looks legitimate but was substituted by someone who intercepted an email chain three weeks earlier.
You don’t find out on the day of the payment. You find out later. A phone call from the real vendor. A letter from their administrator. An exception report that doesn’t reconcile. By the time the pattern is visible, the money’s been gone for two weeks and the chance of getting it back is small.
Manual verification, the call-the-vendor-to-confirm-the-BSB kind, helps. But it’s slow, inconsistent, and only catches the mistakes that slip through when your AP person happened to have time that week.
TradesField does the check automatically, for every vendor, against the payee’s bank directly. It keeps the receipt. By the time the vendor is ready to land in your payables system, the account has already been checked.
01 · Before you add them to the payables system
Know the account is real before it ever reaches your payables system.
When a vendor submits their BSB and account number during onboarding, TradesField asks the vendor's bank directly whether that account name matches those details. The answer comes back in seconds, in plain language. Match, close match, no match, account closed, no account found, unable to confirm. Your finance team sees exactly what the bank said, on the vendor record, before anyone touches the payables system.
- Bank
- Commonwealth Bank
- BSB
- 062-557
- Account number
- 5028 4193
- Account name
- Westbrook Civil Engineering Pty Ltd
The account name matches the name provided.
02 · On the record
The answer to “did we check this vendor” is always one click away.
Every bank verification lives on the vendor’s record with a timestamp. When your manager asks whether Coastal Formwork’s account was verified before they went into the payables system, you don’t go looking. You open the vendor and read the log. Same answer, same place, every time.
03 · After onboarding
A vendor who was fine in January might not be fine in July.
Bank verification is a moment-in-time check. Compliance isn’t. TradesField keeps monitoring every vendor and tells your team when something changes. An ABN cancellation, a company entering administration, a lapsed insurance, a suspended licence. Each change carries a severity and the context you need — the projects the vendor is assigned to, the vendor type, the last time the record was re-checked.
What the finance team actually sees.
The concrete inventory. No mockup.
- TradesField sits upstream of your payments system. It verifies vendor identity and bank details at onboarding. It doesn’t process payments, handle invoices, or see transaction data.
- Every bank account is verified directly with the payee’s bank via a Confirmation of Payee style check.
- Seven possible outcomes are surfaced in plain language: Match, Close Match, No Match, Account Closed, No Account Found, Unable to Confirm, and Error.
- Every verification is timestamped and logged against the vendor’s profile, with the reviewer’s identity on record.
- When a vendor updates their bank details, the new account is re-verified automatically, and both the old and new results are kept on record.
The result is surfaced on the vendor record in plain language, alongside the specific reason from the bank. The vendor can't be marked verified until the mismatch is addressed. From there, you ask the vendor to re-submit their bank details through the same secure link, and the next attempt runs through the automatic check again. Match, Close Match, No Match, whichever one comes back, the result is on the vendor record and your team decides whether to proceed.
Onboard your next subbie in minutes, not weeks.
Walk through TradesField with our team, or jump straight into a 30-day free trial if you’d rather explore on your own.