Prevent risk
Verified once isn’t verified forever.
TradesField re-checks your vendors against source registries regularly, so the compliance state you signed off on doesn’t quietly drift out from under you.
A compliant vendor today isn’t a compliant vendor in six months.
Most compliance processes treat verification as a gate. The vendor submits, your team reviews, someone approves, and then everyone moves on. The vendor becomes “verified” in your records and stays that way until the next time you happen to look.
But the real world keeps moving. Companies get struck off. ABNs get cancelled. Licences get suspended. A vendor you approved in January quietly enters external administration in July, keeps invoicing through September, and you don’t find out until the liquidator’s letter arrives in October. The data you relied on is stale the day after you checked it.
TradesField keeps checking. Regularly, in the background, against the source.
01 — Regular re-checks
We run the checks again, so you don't have to.
TradesField re-runs the identity, registration and licence checks on every active vendor in your directory on a regular cadence. ABN status, company registration, GST status, QBCC and NSW Fair Trading licences. The source data is pulled fresh from the registry. If anything has changed since the last check, you hear about it. If nothing has changed, the record stays current without anyone lifting a finger.
02 — Vendor types
Every vendor knows what it needs to be compliant.
Every vendor in your directory is assigned a type. TradesField ships with the common ones, Subcontractor, Supplier, Consultant and more, but your team can customise the list to match how your business actually operates. A civil builder might want separate types for Earthworks Contractor and Concrete Supplier. A residential builder might only need three.
Once a vendor is assigned a type, the requirements for that type become the rules the vendor is measured against. A PM who’s never worked with that trade before can still look at the vendor’s status and know whether they’re cleared.
- Subcontractor142 vendors
- Supplier56 vendors
- Consultant18 vendors
- Plant HireCustom12 vendors
- Labour Hire OnlyCustom9 vendors
03 — Alerts
The first time you hear about a problem shouldn't be on site.
When a re-check surfaces a change, TradesField alerts your team. The alert carries the vendor, the specific change, the source, and the severity. Critical alerts are pushed to your team by email the moment they’re detected. All alerts are also surfaced in the platform, on the vendor’s record, and in a central alerts feed.
04 — Severity
Not every change is an emergency.
A vendor with a dismissed adjudication claim is not the same as a vendor whose ABN was cancelled yesterday. TradesField classifies every change by severity, so your team can scan the feed and know which alerts need action today versus which ones are just on the record.
TradesField doesn’t stop payments or block onboarding on your behalf. It gives your people a shared vocabulary for what matters, so compliance decisions are consistent across projects and project managers.
Changes that affect a vendor's ability to trade. Cancelled ABNs, suspended licences, external administration.
Expiring insurances and other changes that need attention but aren't immediate blockers.
Keeps the record complete without demanding action. Useful for audit, not for today.
05 — On the record
Six months from now, you can still see exactly what changed.
Every re-check, every alert, every acknowledgement is kept on the vendor’s profile with a timestamp. If a dispute ever arises about what your team knew and when, the record is there. No reconstruction from emails, no asking the old coordinator what they remember. All alerts are retained indefinitely, so any past compliance state is available for audit.
- 10 AprVendor onboarded and verified
- 14 AprRe-check completeAll checks clear. ABN, ASIC, QBCC, insurances current.
- 22 AprRe-check: GST status changedNow registered as 'not registered for GST'. Alert raised.
- 22 AprAlert acknowledged by A. Okafor
- 23 AprVendor updated GST registration, re-verified
What gets re-checked, and what you hear about.
The concrete inventory. No prose, no mockup.
- ABN status and GST registration, via the Australian Business Register.
- Company registration and entity status, via ASIC.
- QBCC licence status for Queensland building and construction vendors.
- NSW Fair Trading licence status for New South Wales vendors.
- Insurance certificates tracked against their submitted expiry dates. Alerts are raised in advance of expiry and again if an insurance lapses.
- Each vendor has a type, which defines the licences and documents required for that vendor. Types are customisable, so your team can define their own taxonomy and their own requirements per type.
- Every re-check and every alert is logged on the vendor's profile with a timestamp.
- Alerts are surfaced in-platform. Critical alerts are also emailed to the relevant team members.
- All alerts are retained on record indefinitely, so any past compliance state is available for audit.
Yes. Once a vendor is onboarded, TradesField continues to watch their status and alerts your team the moment something changes — a licence gets suspended, an insurance lapses, a company goes into administration. You find out before it becomes a problem on site.
Onboard your next subbie in minutes, not weeks.
Walk through TradesField with our team, or jump straight into a 30-day free trial if you’d rather explore on your own.