By role · CFOs & Compliance
Portfolio-wide compliance, with a record your auditor will accept.
TradesField gives your team a single, defensible view of every vendor’s compliance state, with timestamped evidence of every verification and automatic alerts when anything changes.
Keeping vendors compliant is one job. Proving it is another.
Most builders have something in place to manage subbie compliance. A spreadsheet, a shared drive, a coordinator whose job includes vendor paperwork. It usually works well enough to keep projects moving. What it doesn’t do is produce evidence. When the auditor asks how you knew a particular vendor was current on the day you transacted with them, the answer has to come from memory, from email archaeology, or from a reconstruction that takes a week and costs billable hours to produce.
It gets worse the further up the organisation you sit. A CFO or head of compliance is accountable for the state of the vendor base across every project, but visibility into that state is exactly what spreadsheets don’t give you. You know the system works because nothing is on fire. You don’t know how many vendors are within thirty days of an expiring insurance, or which vendors have had compliance events in the last quarter, or how the portfolio has drifted year-on-year.
TradesField is built around one idea: the system you use to manage compliance day-to-day should be the same system that produces the evidence when someone asks. Every check, every alert, every reviewer decision is timestamped and retained on the vendor’s record. The portfolio view rolls it up. The audit export produces it on demand.
01 · At a glance
Every vendor in your business, in one compliance state.
TradesField rolls every vendor across every project into a single view. Compliant. Needs attention. Blocked. The totals update as re-checks run, as insurances expire, and as your team reviews new submissions. You don’t ask what the compliance state of your vendor base is. You look at it.
02 · On the record
The audit trail writes itself, in the background, continuously.
Every verification, every re-check, every alert, and every reviewer decision is timestamped and attached to the vendor’s record. Re-checks that come back clean are logged as diligently as the ones that surface a change. When your auditor asks for the trail on any vendor in any period, the record is already there, in the format it was written in. You export. You do not reconstruct.
03 · When something changes
The first time a board member hears about a critical compliance event shouldn’t be at a board meeting.
Critical changes to any vendor’s compliance state, an ABN cancellation, a company entering administration, a licence being suspended, are emailed to the relevant people in your team the moment they are detected. Less urgent changes are surfaced in the platform against the vendor’s record. Your team does not have to check. TradesField tells them.
ASIC company register updated at 14:03. The vendor is currently assigned to 1 active project and has 1 pending approval request. We’ve logged the event against the vendor’s record and paused automatic approvals pending your review.
04 · For the auditor, the board, or the insurer
Produce the full record on demand, in the format whoever’s asking needs it in.
When a regulator, external auditor, insurer, or board member asks for the compliance record on a vendor, a project, or a period, TradesField exports it. Full verification history, every alert raised, every reviewer decision, every re-check. The work of producing the evidence does not land on your team at the worst possible moment. It is already done.
What this changes for you.
The outcomes most CFOs and heads of compliance notice first.
- You can answer “what’s the state of our vendor compliance” in one screen, on any day.
- The evidence for every compliance decision your team has made is already in the format your auditor expects.
- Critical events reach you by email the moment they are detected, not at the next review cycle.
- You rely less on any single person’s memory or manual process.
- The compliance story you tell the board is backed by a system that can show its work.
- When it’s time to justify the spend, you have data, not anecdotes.
What’s actually on the record.
- Every vendor’s full verification history is retained on their record, timestamped.
- Every re-check across ABR, ASIC, QBCC and NSW Fair Trading is logged against the vendor’s record, with the source registry and result.
- Every reviewer decision carries the reviewer’s identity and the date it was made.
- Critical compliance changes are emailed to named admins the moment they are detected.
- Alert acknowledgements are logged alongside the alert, so the response trail is complete.
- The vendor record includes the insurance certificates, licence cards and bank confirmations the vendor originally submitted.
- All events are retained indefinitely, available on the vendor record and through export when your auditor asks.
FAQ
Common questions.
The three that come up most often from CFOs and compliance leads.
See all questionsTradesField is designed to help your business meet its compliance obligations, but we are not a regulated compliance body. We do not hold compliance certifications ourselves. Your internal teams remain responsible for reviewing and approving documentation as part of your regulatory process.
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